If you didn’t find your answer elsewhere. Maybe you’ll find it here! These are some of the most Frequently Asked Questions we’ve fielded since last years show. If you have a question you think should be added, please email media@hamvention.org.

Looking for exhibitor FAQ’s? Those are here

FAQ’s

How do I get my parking pass (Volunteer/Committee, Media, Flea Market)?

The Chairman of the committee you’re working on should have it for you. If you’re picking up your volunteer materials at the show, you should take a bus from the remote parking locations or, if driving, park as a guest and proceed to the Media/Committee Services offices outside the main gate.

Do you have ADA parking?

Yes! We have close to a thousand ADA spaces, most of which are on grass. They can be accessed either through Gate 3 or Gate 4 off Fairground Rd. You must have a state issued placard or license plate. Please have these visible before entering Gate 3 or Gate 4 off Fairground Rd. No claims of ADA compliance will be honored without a state issued placard or license plate. Space is available on a first come first served basis.

Is the ADA parking near the scooters?

Scooter rental is in the center of the two ADA lots near the main entrance to the show. The farthest ADA space is approximately 700′ from the scooter rental.

If it rains or if the parking area is all mud, what parking will be available at the show?

The determination whether on-site, non-ADA parking will be available for guests will be made on Wednesday or Thursday by Greene County. Their decision will be carried out by Hamvention staff and security. Listen to Talk-In (146.94-) for the latest information. If heavy rain is forecasted, then non-ADA guests and ADA overflow will need to park at Remote Parking locations. See the flyer here(coming soon). See the FAQ “Can the shuttles handle power scooters?”

Committee and Media will continue to use their lots. Enforcement will be stepped up to ensure proper hanger passes are displayed. Long-term, we are exploring options to improve drainage and parking areas. ADA will likely remain on the grass.

Where do I go if the parking is full?

Remote parking and taking the free shuttle bus is the best way to go even if the parking is not full. Please familiarize yourself with alternate parking locations before driving to the show as the on-site lots may become full before you arrive. Click here (coming soon) for a remote parking flyer. Listen to Talk-In (146. 94-) for the latest information.

I need to pick up things from the Flea Market, where do I go?

A Flea Market Will-Call booth, with a claim check system, will be available for people making purchases that are too large to take to their car. This Will-Call booth is located between Gate 1 and Gate 2, just inside the fence. A claim check can be acquired at the Flea Market office and guests can leave their purchases at the Will-Call booth. After getting their car, the claim check can then be used to enter Gate 2, to pick up their equipment, after which they will exit through Gate 1.  No access to the Flea Market will be granted to any Will-Call claim check holders. Be sure to obtain the Flea Market Will-Call claim check from the Flea Market Office BEFORE leaving to pick up your vehicle.

Where do I get the shuttle to the VE testing?

The VE Testing Shuttle stop is located between Gate 3 and Gate 4 near the Horseshoe pitch and building. If you are not attending the show, you may wish to park at the testing location itself. It is located at Memorial United Presbyterian church, 343 West Ankeney Mill Road just down the road from the show. Ankeney Mill changes names to Fairground Road near the church. The shuttles run while the show is open and testing is in progress.

I am bringing a tour bus, heavy truck or camper, where can I park?

Large vehicles will be accommodated either on the paved parking area just inside Gate 4 or in the parking area accessed via Gate 5. Gate 5 is at the end of Alameda Drive off Purcell Avenue. (1530 Alameda Drive, Xenia OH 45385). Follow Fairground Road to Purcell Avenue to Alameda Drive.

I have a motorcycle, where do I park?

Motorcycle parking is in the paved parking area just inside Gate 4. It is also where the large vehicles are parked.

I am a long-haul trucker and want to stay in my vehicle, what do I do?

The city of Xenia has overnight truck parking located at their service garage facilities 757 Towler Road. No shuttle service will be available from this location. See the flyer here.

I want to stay in my camper or vehicle in the parking lot, where can I do this?

Greene County Sherriff will NOT allow overnight camping in vehicles in the parking areas and the Flea Market. Deputies will be patrolling to enforce this regulation. Campgrounds are available on the Fairgrounds property through the Greene County Fair Board. Call 937-372-8621 or go to their website: http://www.greenecountyfairgrounds.com/

If I get stuck or need a jump or have a flat, how will I get out?

Hamvention has a contractual relationship with Moorman Towing of Xenia to assist guests with minor motor vehicle problems such as jumps, out of gas, flat tires, etc. This is provided without charge to our guests. Contact any police officer, committee member, Talk-In (146. 94-) or golf cart to let us know where you are and what you need.

How do I get from my car to (and from) the show?

If you are parked at the remote sites, you will board a free shuttle bus to the on-site “bus station”. At the station, you may ride a golf cart or walk 700 feet to the front gate of the show. Tickets for the show are available near the front gate. There are no tickets or passes for the buses. If you parked on-site, there is a fleet of golf carts available to serve our guests. Don’t be shy to flag one down for a lift.

When and how often do the shuttle buses run?

Buses run from 7:00 AM to 7:00 PM Friday, 7:00 AM to 6:00 PM Saturday and 7:00 AM to 4:30 PM Sunday. There is no set scheduled frequency to the buses, each location operates on a dynamic basis depending on the available buses and numbers of riders.

Can the shuttles handle power scooters?

These are school buses some of which have lifts. Guests with power scooters may have to wait for a properly equipped bus to arrive. The bus company is in contact with all their buses via business band radios and may be able to dispatch a lift equipped bus. Xenia HS remote parking is the preferred location for Guests with scooters.

Where do I buy a bus pass?

No such thing. Hamvention does not charge for the buses nor are there tickets or passes. Someone’s pulling your leg!

What do the buses cost?

Nada. Nothing.

Where is the best place to park?

Remote parking is the best way to attend Hamvention. See here (coming soon) for a flyer of locations.  Most locations have paved lots or stable earth surfaces. Young’s Dairy north of the show is very popular with fast parking and good access to the show. Never mind their ice cream and restaurant! Xenia HS is close to the show and has large paved lots. There are other convenient locations, see the flyer here (coming soon).

What is the best way to get there?

Bicycle, seriously. There is a nationally acclaimed bike system with the Creekside Trail directly accessing to the show. Park your bike against the fence near the main gate. If you’re not bicycle mobile we suggest the Remote Parking locations and using the free shuttle bus and tractors to the show. You’ll meet new hams, have fun and avoid the lines and hassle. Listen to Talk-In (146. 94-) to know which locations are full or open.

I am an inside Vendor, where do I park?

Parking for Vendor trucks is behind Buildings E1, E2 and E3. Parking for workers is in the Committee parking areas. Vendor passes are issued through the Inside Exhibits Office and must be displayed at all times while at the show. Further information can be found in the Vendor FAQ’s

I am a Volunteer/Committee working at the show, where do I park?

Lot C (between Gate 3 and Gate 4 near Fairground Road) and across Fairground Road in Lot J and Lot T. Committee and Media with credentials may walk into Gate 2.

My hotel has a shuttle service, where will it be located at the show?

Hotel shuttles are being asked to avoid the main show area and to use the “bus station” just inside Gate 4. At the station, you will ride a golf cart or walk 700′ to the front gate of the show.

I am with the Media, where do I park?

Media will be receiving Committee parking passes from the Hamvention Media Committee and may park in Lot C (between Gate 3 and Gate 4 near Fairground Road) and across Fairground Road in Lot J and Lot T. Committee and Media with credentials may walk into Gate 2. Limited, 20 minute parking may be available next to the Media/Committee Services offices after the initial pedestrian rush of the day.

Am I going to be able to park where I did last year?

 

Maybe, depends on rain and if you’re ADA/Committee. The Committee parking has changed some from last year as we’ve placed ADA closer to the gate and obtained more Committee parking in Lot T across Fairground Road. Other than those changes, parking is the same as last year.

If it rains, what parking will be available at the show?

The determination if on-site, non-ADA parking will be available for guests will be made on Wednesday or Thursday by Greene County. Their decision will be carried out by Hamvention staff and security. Listen to Talk-In (146.94-) for the latest information. If heavy rain is forecasted then non-ADA guests and ADA overflow will need to park at Remote Parking locations. See the flyer here. These are school buses some of which have lifts. Guests with power scooters may have to wait for a properly equipped bus to arrive. The bus company is in contact with all their buses via business band radios and may be able to dispatch a lift equipped bus.

Committee and Media will continue to use their lots. Enforcement will be stepped up to ensure proper hanger passes are displayed.

I ordered online so now what?

You should have seen and printed your “reservation” confirmation screen. This is your proof of purchase. We mail your actual tickets to you unless you provided other instructions on the order screen. Foreign orders, other than Canada, placed after April 23 will be available at the Will Call Window due to mailing time.

What if I ordered tickets but I do not get them?

If placed early enough prior to start of show and US or Canada you should receive them within two weeks or earlier. Our goal for credit card orders is two day turnaround. If not then please email tickets@hamvention.org providing your name, call, reservation id and a phone number to permit us to investigate.

I placed my order but got a white screen or did not get the reservation confirmation screen.

Your order probably did not complete. Email tickets@hamvention.org supplying last four of credit card and date you entered your order. We will check the card processor tomorrow verify your card was not charged.  Hint, if you do not have a pending or completed charge within 2 hours then it probably did not complete the order.

Do I need a ticket for each day I attend?

NO!  Your one price ticket allows you to attend any and all days we are open for the current years event. We don’t charge you by day.

I do not see where I can purchase a bus pass.

That is correct. The 2018 event is not charging for you to ride our bus from a remote lot. Hint, this is the best way to park by using the remote lots. Really cuts down on congestion.

Will it cost more if I wait and buy tickets on site.

It sure will. There is an additional charge to purchase on days of the event. Buy them ahead of time and save.