Have a question? Read the FAQ’s

Visitor Information

For a listing of all Inside Exhibitors and Flea Market Vendors, please visit our friends at PCBoard.ca by clicking on the logo below. Included are detailed product descriptions and hyperlinks for Inside Exhibitors that participate in this listing service.

View the vendor list at
Updates every 24 to 48 hours
PCboard.ca

Exhibitor Booth Listings

No Charge Hamvention Booth Listings. Indoor commercial and outdoor flea market vendors still have time to have your booths listed on the Hamvention Booth Tracker for free. See https://info.pcboard.ca/hamvention/ for the listing of all booths and https://info.pcboard.ca/hamvention/hamvention-listing/ to have your booth listed at no charge.

Online Vendor Portal

Click to Pay Online (closed)

Online Portal Closed
Please make changes to accounts in person when you arrive.

If you have trouble logging in please check out the Inside Exhibits FAQ page.

  • Credit card orders will be processed online only.
  • No checks will be accepted after May 1st.
  • No extra parking passes are available.
  • You may pay by check using the forms below.

Exhibitor Information

Hamvention 2019 is at Greene County Fair and Expo Center located in Xenia, Ohio.

General booth information:

  • Building 1,2,3, 5 & 6 are 10ft x 10ft, Building 4 is 10ft wide (front) x 8ft deep
  • This includes a standard 8′ x 24″ table and two chairs
  • Pipe and drape
  • ~600W of electric
  • 3 vendor badges per booth (extras $20)
  • 1 parking pass per booth (no extras)
  • Booth cost:
    • $600 for Buildings 1,2,3 & 5
    • $550 for Building 4
    • $450 for Building 6 Clearspan Tent

May Update

New Product Showcase

A reminder to all our vendors. New for 2018. The New Product Showcase is a scheduled press-conference taking place on Friday at Forum 5. If you have a new product or announcement, please see the details at our FAQ Page. Anyone presenting products must be a current vendor or sponsored by a current vendor.

Badges

If you have any last minute badge requests, changes, or additions. Please email those requests to Inside Exhibits (subject: Badge Request). Due to a severe bug in our software, when logging in to your account your badge list may show as empty. Rest assured that if you’ve sent us your list or previously entered your names, we’ll have your badges ready.

Additionally, because of these errors and the proximity to the show. We will NOT be shipping badges ahead of the show. All credentials will be available as early as Monday May 14th. See office information below.

Travel & Arrival

All vendors are requested to use Gate 6 (same gate as last year). This will be enforced for 2018 as barriers are setup that prevent traversing the courtyard and Flea Market areas and you may have to travel around the property.

Vendor Arrival directions (see Map below)

Special Travel Advisory: For those arriving from North of Dayton using GPS. State Route 235 is closed between Dayton-Yellow Springs Rd and State Route 68. This closure is marked by detour signs and will route northern arrival traffic south on I-675 and East on US-35 to Xenia. For those coming from the North, this detour may be avoided by taking I-75 south to US-35 and taking US-35 East to Xenia. From there, follow normal driving directions.

Parking

Parking this year is going to be tight. We encourage vendors to car pool when possible. There will be no available extra parking passes at this time. Please remember that 20′ or longer trucks may be parked on-site but require two parking passes. We have several special parking areas for those who do not need access to their trucks during the show. See us in the office for details.

Office Hours & Location – see below

April Update

April Update

4/11/18

    • Program Update

      Our deadline for listing in the 2018 Hamvention Program is fast approaching. If you would like to be listed in the program and have not paid, let us know your coming by April 15th or your name will not make the signs and programs

    • Booth Lottery
      After much deliberation and hundreds of phone calls, we are calling a close to the lottery process of filling building space. We appreciate everyone’s understanding in this. We will work just as hard to place the rest of our vendors in buildings as space allows.
    • Tent Update(wonderful news)

      New for 2018, Clear Span Tents! We will NOT be utilizing the Big Top style, flap in the wind tents, for our Building 6 vendors. The new tents are essentially portable warehouses that offer much better structure and protection. Details in Exhibits FAQ

    • New Product Showcase
      New for 2018 we will be offering a media event to showcase your new product and take a Q&A. Details on the Exhibits FAQ page.

Febuary Update

February Update

2/22/2018

  • Please be aware of changes to the extra electric form. Due to the variety of transformers throughout the show, we cannot guarantee any more than industrial 220V and up to 240V in some areas. Any power conversion equipment used by the vendors must be UL or CA approved and in untampered condition.
  • Reminder that all applications should be accompanied with a proof of insurance per the Exhibit Contract.
  • Building 6 vendors

    • A lottery system will be used for moving some vendors in Building 6 to Building 4 and other openings throughout the show. Due to the high volume of vendors with seniority, it is impractical to use any other method. We ask for you patience through 2018 Hamvention and look forward to placing all Building 6 vendors in a brand new building in 2019.
    • Companies will be notified when their booths are selected to move. They will be given the option to move or stay in their booth. This process will take until the end of March.
    • Because of this delay in information and the construction delay of Building 6, layouts may vary slightly from 2017. Once that information is available, we will share it with you. We are working hard to make this the best experience possible.

Brian Markland
N8UDQ
Chairman, Inside Exhibits

Mike Berger
WD8OMX
Asst. Chairman, Inside Exhibits

Stan Leeds
KC7EHJ
Asst. Chairman, Inside Exhibits

Contact Information

Have a question? Check out the
  Inside Exhibits FAQ page
or
EMAIL: exhibits@hamvention.org

PHONE:
Inside Exhibits (937) 276-6931

FAX:
Send “Attention Inside Exhibits”
(937) 276-6934

MAIL:
Hamvention
Inside Exhibits Committee
PO BOX 1463
Dayton, OH 45401-1466

Melissa Markland
KD8LZH
Manager, Inside Exhibits

Rob Gauder
WD8CXV
Liason, Inside Exhibits

Other notes:

  • Shipping items to the show will be handled by our decorator. Please see Dayton Hamvention 2019 Exhibitors Service Kit below for details.
  • DO NOT SHIP TO Greene Co. Fair & Expo Center, it may not arrive!

Notes from the staff:

Thanks for your patience and we look forward to an amazing show this year!

Maps – 2019 maps coming soon

Updated 4/14/2018

2018 Building 6

Clearspan Tents (more info on FAQ Page)

Forms

Application (required)
2019 coming soon

Contract (required)
2019 coming soon

Tradeshow Services Exhibitor Service Kit
2019 coming soon

Internet Form

Telephone

Traditional telephone service will not be available to our booths this year. Please plan accordingly