Please Read February Updates below

Visitor Information

For a listing of all Inside Exhibitors and Flea Market Vendors, please visit our friends at PCBoard.ca by clicking on the logo below. Included are detailed product descriptions and hyperlinks for Inside Exhibitors that participate in this listing service.

View the vendor list at
Updates every 24 to 48 hours
PCboard.ca

Exhibitor Information

Hamvention 2018 is at Greene County Fair and Expo Center located in Xenia, Ohio.

General booth information:

  • Building 1,2,3, 5 & 6 are 10ft x 10ft
  • Building 4 is 10ft wide (front) x 8ft deep
  • This includes a standard 8′ x 24″ table and two chairs
  • Pipe and drape
  • ~600W of electric
  • internet will be available – see internet form below
  • 3 vendor badges per booth
  • 1 parking pass per booth (no extras)
  • Booth cost:
    • $600 for Buildings 1,2,3 & 5
    • $550 for Building 4
    • $450 for Building 6 Tent

Online Vendor Portal

If you had a booth number in 2017 and remember your login credentials. You may finish processing your order online. If you have a problem logging in, please email us at exhibits@hamvention.org using the subject: Account Information

Click to Pay Online

What to do next?

If you are in Building 1, 2, 3, 4 or 5 and have your booth number and remember your login information. Please proceed to our Online Exhibitor Portal.

If you are in Building 6, please be patient with us as we fulfill transfers to other areas in the show. See February Updates below for details.

If you have trouble logging in. Please fill out the application and contract below. Mail, fax or email it to us and we will set up your account for you.

  • Credit card orders will be processed online only.
  • No checks will be accepted after May 5th.
  • No extra parking passes are available.
  • You may pay by check using the forms below.

February Update

2/22/2018

Online payment portal is now open for returning vendors.

Please be aware of changes to the extra electric form. Due to the variety of transformers throughout the show, we cannot guarantee any more than industrial 220V and up to 240V in some areas. Any power conversion equipment used by the vendors must be UL or CA approved and in untampered condition.

Reminder that all applications should be accompanied with a proof of insurance per the Exhibit Contract.

Building 6 vendors

A lottery system will be used for moving some vendors in Building 6 to Building 4 and other openings throughout the show. Due to the high volume of vendors with seniority, it is impractical to use any other method. We ask for you patience through 2018 Hamvention and look forward to placing all Building 6 vendors in a brand new building in 2019.

Companies will be notified when their booths are selected to move. They will be given the option to move or stay in their booth. This process will take until the end of March.

Because of this delay in information and the construction delay of Building 6, layouts may vary slightly from 2017. Once that information is available, we will share it with you. We are working hard to make this the best experience possible.

We look forward to having another great Hamvention in 2018

– Exhibits Committee

December Update

Applications available below.
Please be aware of the following change from prior years:

  • We will not accept any credit card information through regular post. All credit card payments must be made through our online portal. If you are unsure of your login details, we can assist you with that.

General booth information:

  • Booths are 10ft x 10ft in Building 1,2,3 & 5
  • Booths are 10ft wide x 8ft deep in Building 4
  • This includes a standard 8′ x 24″ table and two chairs
  • Pipe and drape
  • ~600W of electric
  • internet will be available – see internet form below
  • 3 vendor badges which get you into the show during vendor hours
  • 1 complimentary parking pass per booth – no exceptions and no extras, extra parking is available at no cost in our general parking onsite.
  • Booth cost is
    • $600 for Buildings 1,2,3 & 5
    • $550 for Building 4
    • Building 6 tent details to be announced soon

Other notes:

  • Cost offset for clubs and NPO’s will be made after applications are released unless already arranged with our staff.
  • Shipping items to the show will be handled by our decorator. Please see the Dayton Hamvention 2017 Exhibitor Service Kit (below) for details. (Updated information coming soon) DO NOT SHIP TO Greene Co Fair, it may not arrive!
  • Extra facility items MUST be pre-ordered using the Dayton Hamvention 2017 Exhibitor Service Kit (below) . (Updated information coming soon) If you normally order tables, chairs, etc there will be a very limited amount available for last minute ordering and once they are gone, they are gone. Pre-ordering will guarantee you the equipment you need.

Notes from the staff:

Thanks for your patience and we look forward to an amazing show this year!

Maps

All maps will be updated mid Jan 2018 with changes to Building 6 and Overview and the addition of Building 4. Please be patient while we configure this space.

2017 Building 6

2018 Tent information coming soon

Vendor Parking Maps

Forms

Tradeshow Services Exhibitor Service Kit

Coming Soon!

Inside Exhibits Office Hours

Exhibitor Setup time

Vendor FAQ

coming soon

State of Ohio Vendor Tax Forms

Telephone

Traditional telephone service will not be available to our booths this year. Please plan accordingly

Brian Markland
N8UDQ
Chairman, Inside Exhibits

Stan Leeds
KC7EHJ
Asst. Chairman, Inside Exhibits

Contact Information

Email is the BEST way to reach the Inside Exhibits Committee:
EMAIL: exhibits@hamvention.org

PHONE:
Inside Exhibits (937) 276-6931

FAX:
Send “Attention Inside Exhibits” (937) 276-6934

MAIL:
Hamvention
Inside Exhibits Committee
PO BOX 1463
Dayton, OH 45401-1466

Melissa Markland
KD8LZH
Manager, Inside Exhibits

Rob Gauder
WD8CXV
Liason, Inside Exhibits